Purpose

This policy provides guidance on the safe, secure, and proper management of personal data. Personal data (“Personal Data”) refers to information that can identify a person, including names, phone numbers, addresses, identity card numbers, photos, and employment records.

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Purpose of Collection

Light Circle will use the personal data you provide to offer you activities/services/courses related to mental wellness. This includes processing applications, issuing receipts, arranging workshops, conducting research/analysis/statistics, collecting feedback, sending invitations for activities/services/courses, and promotional purposes. Providing personal data is entirely voluntary; if you are unable to provide sufficient information, Light Circle may not be able to provide you with services or assistance.

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Liability and Precautions

Participation in Light Circle's activities and services is at your own risk. While we strive to offer safe and beneficial experiences, we cannot guarantee that participation will not lead to adverse effects, especially for individuals with pre-existing mental health conditions such as severe depression, PTSD, or schizophrenia.Light Circle provides referrals to qualified mental health professionals; however, the responsibility for any treatment lies solely between the therapist and the client. By using our services, you agree that Light Circle will not be responsible for any injuries or damages arising from your participation in our activities or services, whether physical or psychological. Light Circle will also not be liable for any indirect, incidental, or consequential damages arising from the use of our services or reliance on any information provided through our programs.

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Principles

This policy complies with the Personal Data Privacy Ordinance (Cap 486 of the laws of Hong Kong).

1. Notification
   We notify users (“Data Subjects”) of the purpose for collecting their data, how this data will be used, and to whom it may be transferred. This is summarized in the Personal Information Collection Statement (PICS) maintained on our website.

2. Data Protection
   We take all practicable steps to safeguard personal data from unauthorized access, processing, erasure, loss, or use. Measures include:

   • Using modern and updated database software.

   • Controlling access to databases through designated personnel.

   • Sending emails from authorized Light Circle addresses.

   • Using email software that protects Data Subjects’ email addresses during mass communications.

3. Access and Correction
   Data Subjects may request access to their personal data held by Light Circle in writing. We will respond within [insert timeframe] days. If any personal data is incorrect, you may request correction or withdraw your consent for us to use your personal data.

4. Data Sharing
   We may share your Personal Data with third parties as follows:

   • Your representatives and advisers authorized to interact with us on your behalf.

   • Our staff members who need the information for their duties.

   • Our affiliates within the same corporate group and third-party partners.

   • Agents and service providers assisting us in operating our services or conducting our business.

   • Competent court of law or regulatory bodies for compliance with applicable laws.

5. Disclosure Limitations
   We will not disclose your Personal Data unless necessary to provide services, required by law, or if reasonably necessary to:

   • Comply with legal processes.

   • Protect our rights and property.

   • Respond to claims regarding submitted content violating third-party rights.

   • Respond to your requests.

6. Opt-Out Choices
   Data Subjects can opt out from receiving direct marketing communications at any time. To opt out, follow the unsubscribe link in our marketing emails or contact us at hello.lightcircle@gmail.com. All direct marketing emails include a link to this Privacy Policy.

7. Cookies
   If you access our website, please note that we use cookies to enhance user experience. Information collected via cookies will not be shared with any third party except where necessary to provide requested services. You can manage your cookie preferences through your browser settings.

8. Website Usage Information
   We use information collected through our website to improve our understanding of web visitors and send information that may be of interest to you. Generally, we will not disclose personally identifiable information without your permission unless required by law.

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Appendix

1. Light Circle recognizes its responsibilities regarding the collection and use of personal data only for lawful purposes relevant to our operations.

2. All personal data handled by Light Circle will be kept confidential and collected knowingly from you.

3. Uses for which data may be collected include:

   • Sending communications about programs and events delivered by Light Circle.

   • Enrolling in training courses or programs offered by Light Circle.

   • Accessing resources through the Light Circle website.

4. We may share your Personal Information as described above.

5. Our website may contain links to other websites; however, we do not control those sites and cannot be responsible for their privacy practices.

6. Individuals who have provided data may submit a written request to access or correct personal data held by us.

7. If you do not wish to receive information from us, you may opt out by contacting us at hello.lightcircle@gmail.com

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We may change this privacy policy from time to time to reflect changes in practices or applicable laws. The updated version will be maintained on our website with an effective date. 

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Updated：2024/12/29